Information available from Sudbury Town Council
under the model publication scheme
Information to be published
How the information can
Class1 - Who we are and what we do be obtained
(Organisational information, structures, locations and contacts,
constitutional and legal governance). This will be current information only.
Who’s who on the Council and its Committees
Contact details for Town Clerk and Council members
(named contacts where possible with telephone number
and email address (if used))
Location of main Council offices and accessibility details
Staffing structure
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure,
procurement, contracts and financial audit)
Current and previous financial year as a minimum
Annual return form and report by auditor
Finalised budget
Precept
Borrowing Approval Letter
Financial Regulations
Grants given and received
List of current contracts awarded and value of contract
Members' allowances and expenses
Local Purchase Policy
Class 3 - What our priorities are and how we are doing
(Strategies and plans, performances indicators, audits, inspections and reviews)
Business Plan (current and previous year as a minimum)
Annual Report to Town Meeting
Audit Reports
Class 4 – How we make decisions
(Decision making processes and records of decisions)
Current and previous council year as a minimum
Timetable of meetings (Council and any committee/
sub-committee meetings and parish meetings)
Agendas of meetings (as above)
Minutes of meetings (as above) – n.b. this
will exclude information that is properly regarded as private to the meeting.
Reports presented to council meetings – n.b. this will exclude information
that is properly regarded as private to the meeting.
Responses to consultation papers
Responses to planning applications
Bye-laws
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services
and responsibilities)
Current information only
Policies and procedures for the conduct of council business:
Procedural standing orders
Committee and sub-committee terms of reference (structures)
Delegated authority in respect of officers
Code of Conduct
Policy statements
Policies and procedures for the provision of services and about the
employment of staff:
Equality and Diversity policy
Health and Safety policy
Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information
Complaints procedures (including those covering requests for information
and operating the publication scheme)
Information security policy
Records management policies (records retention, destruction and archive)
Data protection policies
Anti-fraud and Corruption Policy
Free use of the Town Hall
Schedule of charges (for the publication of information)
Class 6 – Lists and Registers
Currently maintained lists and registers only
Any publicly available register or list (if any are held this should be publicised;
in most circumstances existing access provisions will suffice)
Assets register
Register of members’ interests
Register of gifts and hospitality
(recorded in all minutes)
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and
newsletters produced for the public and businesses)
Current information only
Allotments
Burial grounds and closed churchyards
Community centres and village halls
Parks, playing fields and recreational facilities
Seating, litter bins, clocks, memorials and lighting
Bus shelters
Markets
Public conveniences
Agency agreements
Services for which the council is entitled to recover a fee, together
with those fees (e.g. burial fees)
Contact details:
Mr Ciaran Griffin
Town Clerk
Tel: 01787 372331
E-mail: ciaran.griffin@sudbury-tc.gov.uk
Schedule of Charges
Type of Charge Description Basis of charge
Disbursement cost Photocopying @ Actual cost
10p per sheet
Postage Actual cost of Royal Mail
standard 2nd class
Cost